How is user access typically managed in RelativityOne?

User access in RelativityOne is managed by assigning roles and permissions based on the user's needs. This method of access control ensures that individuals only have the permissions necessary to perform their tasks, which enhances security and compliance within the system. By defining roles, administrators can tailor specific access rights to different users or groups, allowing for a more efficient workflow while protecting sensitive data.

This approach is crucial in environments where data sensitivity and user accountability are paramount, such as legal and compliance settings. It enables organizations to closely monitor who has access to specific data and functionality within the platform, thereby minimizing the risk of unauthorized access or data breaches.

The other methods mentioned do not align with best practices for user access management in a platform like RelativityOne, which emphasizes the importance of maintaining granular control over user permissions tailored to job functions.