RelativityOne Certified Professional Practice Exam

What action can be taken for users approaching password expiration?

1. Notify with an email

2. Automatically reset passwords

3. Lock the user account

4. Disable the account

The correct answer is: Notify with an email

Notifying users with an email as they approach password expiration is a proactive approach to user account management. This action serves to remind users that their password is set to expire soon, giving them the opportunity to take action, such as updating their password before it becomes inactive. By providing this reminder, users can avoid potential disruptions in their access to the system, ensuring continuity in their work and also enhancing overall security by encouraging regular password updates. In contrast, automatically resetting passwords could lead to confusion or frustration for users, especially if they are not aware of the change and did not initiate it themselves. Locking the user account or disabling it are more severe actions that could interrupt the user's ability to access necessary data and resources. These approaches may be used as last resorts in response to security threats or when there’s a confirmed breach, rather than as a preventive measure.