Mastering the Copy Native File Field in RelativityOne

When creating an integration point to promote documents from a repository workspace to a review workspace, what choice on the Copy Native File field should you use?

• A. Physical files
• B. Links only
• C. No
• D. Move Existing Documents

Answer: (B)

When creating an integration point for promoting documents from a repository workspace to a review workspace, selecting "Links only" for the Copy Native File field is appropriate because it allows the transfer of links to the original files rather than duplicating the physical files themselves. This choice is beneficial in several ways: 1. **Efficiency**: By opting for links only, it minimizes storage requirements by not creating duplicate versions of files in the review workspace. This is particularly useful in environments where managing storage is critical. 2. **Real-Time Updates**: If the documents are linked rather than copied, any changes made to the original files in the repository will be reflected in the review workspace. This ensures that reviewers are always working with the most up-to-date versions of the documents. 3. **Simplified Management**: Maintaining links rather than multiple copies reduces the complexity of document management. It avoids potential confusion or errors that might arise from having multiple versions of the same document scattered across different workspaces. In contrast, other options like "Physical files" or "Move Existing Documents" would involve creating actual new copies, which could lead to redundancy and inconsistencies in document versions. Choosing “No” would negate any promotion of documents altogether, which would not fulfill the integration point's

When you're getting ready to tackle the RelativityOne Certified Professional exam, there's a lot of ground to cover. One pivotal topic? The "Copy Native File" field when fostering integration points. You might scratch your head and wonder, “What’s the deal with these choices?” Let's break it down in a way that sticks, shall we?

Picture this: you’ve got documents piled up in a repository workspace, and it’s your mission to get them over to a review workspace. Your options are like a buffet, but not all choices are created equal. Among them, “Links only” stands out as the champ. Why’s that? Let’s get into the nitty-gritty.

What’s the deal with “Links only”?

First up is efficiency. Nobody wants to eat up precious storage, especially when every byte counts in today’s digital age. Opting for “Links only” minimizes storage since you’re not creating copies that hog space. Imagine trying to fit an elephant in your living room—no thanks, right? Keeping your digital space clean and organized is crucial.

Next, let’s chat about real-time updates. Do you want your reviewers working with outdated documents? Of course not! By using links, any adjustments made to the original files in the repository are automatically reflected in the review workspace. It's like having a live feed of your favorite show—always current, always engaging.

And then there’s simplified management. With fewer copies floating around, there’s less room for chaos. You won’t find yourself frantically searching for the correct version of a document, as every change is made in one place. That’s a win for everyone involved.

Now, if you consider the alternatives, they can be like choosing a dish that looks good but disappoints. Picking “Physical files” or “Move Existing Documents” means you’re creating actual copies. Sure, that might seem tempting, but it can lead to redundancy and confusion down the line—like grabbing two cookbooks while only needing one!

Choosing “No” would be like throwing your plans out the window—none of the documents get promoted to the review workspace, and that’s a hard pass when working in a fast-paced environment.

So when it comes to creating that integration point in RelativityOne, remember: Links only isn’t just a choice; it’s the smart one. It’s the answer to ensuring your workspace functions smoothly, saves space, and maintains the integrity of your documents. Now that’s a victory in the world of document management!

In getting ready for your RelativityOne exam, keep an eye on these nuances and the core principles behind document management. Not only will this knowledge help you in passing the exam, but it will also make you that much sharper in your professional journey. Good luck out there!